Have you been asked to organize a corporate event for the first time?
While you may be feeling understandably nervous about the task in front of you, organizing a corporate event doesn’t have to be stressful especially if you use a reputable booking agency.
Read on to discover five factors you need to consider when organizing a corporate event. Plus, top tips for how to make your event a complete success!
- The budget
The first thing you need to do is find out how much you must spend. Not many people are given unlimited budgets for corporate events, but that doesn’t mean you can’t make the most out of your funds.
If you are on a tight budget, then it can be a good idea to gather multiple quotes for all the main components of the event, such as the venue and catering. Bear in mind that the sooner you book, the more likely you are to get a good deal.
- The timeline
When organizing an event, you need to have a timeline. This refers to a series of deadlines you set to ensure you are ready for the day itself.
The most important thing to remember when creating a timeline is that you must allow for unexpected delays. This could include things such as the catering running late or the chosen transportation breaking down.
- The venue
Your choice of venue is one of the most important elements of your event, so make sure you take your time choosing one.
Venue hunting can be stressful, especially if you don’t have much time before your event or have a limited budget. When selecting a venue, make sure you consider how many people are coming, how strong the Wi-Fi is, and whether or not it has air conditioning.
- The catering
Everyone always remembers the food at corporate events, whether that’s because it was delicious or very bad.
If you are not sure what type of food to offer or what catering company to use, then it can be helpful to ask people you know for recommendations. Make sure that you also think about how people are going to eat. Will they be sitting down, or do you want people to be able to eat while they are walking around and networking?
There is a wide range of corporate event buffet catering services to choose from, with options to suit all price points and bespoke catering requirements.
- The marketing
If you want to ensure your event is a success, you need to make sure that you promote it properly. Depending on the type of event and the number of people that you want to attend, this could be as simple as sending out an email to the office, or it could involve creating a new website.
If you are hosting a large event, then you may want to promote it on social media, with flyers and posters, and via blog posts. Try to create a real buzz around the event and get people excited about attending.
